Additionally, if you are collaborating with somebody, adding comments can also be useful in that situation. Adding comments to a document can be useful, if you are compiling a particular document, or you are writing down the steps to complete certain tasks. There are several situations when you might need to add comments to the elements. One such ability is to add comments to the elements that you are working on, on Microsoft Word. Most such features are not known to everybody, especially because they never needed them for their work.
The unique number isn’t visible to people who open the document and is only used to get the name and email address associated with the ID you used to sign into Office.Microsoft Word has a number of useful features that most users can find useful in several situations. Otherwise, Word shows the person your name and initials from the registry to identify you as the author and any comments you save. If someone who opens the document is able to view the name and email address associated with the ID you used (for example, a colleague in your organization who has permission to see your name and email address), Word shows that person the name and email address to identify you as the author and any comments you save. “If you sign in to Microsoft Office using a Microsoft account or a user ID for Office 365, Word adds a unique number to each document and comment you create. The information available for a reviewer depends on whether that reviewer is signed into a Microsoft account or Office 365, as it says on Microsoft’s Office site: If no picture is available, a generic image is inserted.Ĭlick on the picture to access the “Person Card” that allows you to contact the reviewer through email, instant messaging (IM), phone, or video, if they’re available. For any new documents created in Word 2013, each comment has a picture of the reviewer, if available, and name. Reviewing and collaborating on documents relies on good communication among the reviewers. NOTE: If the “Show All Revisions Inline” option is selected, you can reply to a comment by right-clicking the comment marker and selecting “Reply to Comment” from the popup menu.
Replying to a comment is a simple process, especially if you have comments displaying in balloons in the “Markup Area.” Click the “Reply” button in the comment box. In addition to adding your own comments, you may want to respond to comments from other reviewers. To view markup inline again, select Balloons from the “Show Markup” drop-down menu again and then select either “Show Revisions in Balloons” or “Show Only Comments and Formatting in Balloons.” You can also use this context menu to reply to a comment, delete a comment, or mark a comment as done, all of which will be discussed later in this lesson. You can also edit a comment while showing all revisions inline by right-clicking on the comment marker and selecting “Edit Comment” from the popup menu.
Simply double-click the comment marker to display the corresponding comment in the “Reviewing Pane” and edit it. The “Reviewing Pane” is also used while showing all revisions inline to edit comments. Type your comment directly in the “Reviewing Pane.” When you add a new comment while the “Show All Revisions Inline” option is selected, the “Reviewing Pane” displays to the left of the text with the cursor under your name as the reviewer. When you move your mouse over the comment marker (or the highlighted text), the associated comment pops up above the text. To do this, click “Show Markup” in the “Tracking” section of the “Review” tab and select “Balloons” and then “Show All Revisions Inline.”Ī marker is placed at the end of the text that was highlighted or at the location of the cursor when the comment was entered, with the first initial of the reviewer and the number of the comment to indicate a comment has been entered. However, you can also choose to only show revisions inline, which also hides comments. You can do this using the “No Markup” view or “Original” view in the “Tracking” section of the “Review” tab, as we talked about in Lesson 1. If you have a lot of comments in your document, it might be helpful to hide them and only show a marker in the text indicating a comment has been added.
However, if you are in the “Simple Markup” view, there is no line from the text to the comment unless you move the mouse over the comment or the cursor is in the comment. If you are in “All Markup” view, there is always a line (dashed or solid) from the text to the comment, whether the comment or the text is selected or not, as shown above. The markup views we talked about in Lesson 2 are also applicable for comments.